Executive Assistant
Edinburgh (City Centre)
Salary Guide: £32,000
Fantastic Opportunity to be part of this ‘Buzzy, Fast-paced Commercial Property Agency’ in the heart of Edinburgh’s city centre.
Our client is keen to secure a Pro-active, Customer Focused and switched on individual to be part of their Professional and extremely friendly Team.
A ‘can do, proactive approach’ will work well within the team offering the successful applicant a wide variety of tasks and scope for the right person to broaden the role to encompass a wider range of activities.
The Role
- Providing secretarial and administrative services to the Partners, being aware of what’s happening and taking action where appropriate
- Diary management for Senior Partner and keeping up-to-date with his emails
- Booking travel, accommodation and events as required including staff functions
- Marketing – Promoting the Company brand including keeping the website updated
- Drafting news releases
- Research Projects on internet
- Keeping Senior Partner’s LinkedIn profile updated
- Client contact by phone, email and in person
- Assisting surveyors with plans, email marketing, preparing marketing particulars, marketing boards
- Handling keys for properties which are being Let and ensuring details up-to-date
About you…
- Someone who is confident, intelligent and thinks about what they are doing.
- Good letter writer who pays attention to detail and accuracy.
- Ability to assimilate information quickly and take action where required.
- Someone who questions things when they are unsure or if something doesn’t seem right, rather than going ahead and doing something which could be wrong.
- Someone who is proactive rather than waiting to be told things and who chases things up.
- A happy and friendly personality / a genuine ‘people person’
Skills
- Excellent Microsoft office skills
- Excellent organisational skills and ability to effectively multi-task
- Accuracy and attention to detail are essential
- Ability to work well under pressure, plan your work, prioritise tasks and meet deadlines
- Adaptable and proactive
- Positive attitude
- Good team player
- Conscientious
- Excellent Customer Service
- Strong communication skills – both written and verbal
- Natural ‘multi-tasker’
Broader Role examples
More marketing, eg. social media presence
Assisting surveyors with viewings
Assisting Office Manager – eg invoicing/office supplies etc.
Our Client’s work environment
‘We work in an open plan office which can be noisy at times. It’s a very busy office where things move at a fast pace – we need someone who can cope and thrive at this pace.
Hours of work: Monday to Friday 0900 – 1730 hrs with an hour for lunch
Holidays: 25 days plus Easter Monday and Christmas closure (usually 8 days) +2 days after 5 years and +3 days after 10 years’ service
Contributory Pension Scheme
Private Healthcare Scheme