Accounts Administrator – Operative / Residential Letting
Edinburgh
Salary £28-£29K Pro-rata
Part-time role / 9.30am to 2.30pm approx. Monday to Friday
Great Team!
This would be a lovely role for someone returning to the work place or an applicant looking for a varied part-time role.
Our client is looking for a well organised administrator who has some general Accounts based knowledge and experience.
Good Computer Skills / Strong Admin / Organised / Excellent communicator / Eye for detail
Enjoys being part of a small team
Daily Functions
Answering telephone calls both main office line and accounts line, transfer to appropriate staff in the event it is something that the Accounts Department cannot help with.
Assigning Company bank lines.
Bank Payments for the business and responsible for returning any overpayments made by Tenants.
Credit/Debit Card rent payments as required.
Assist the team with incoming Landlord and Tenant queries in a timeous manner.
Process stock invoices and any notice to leave invoices onto Sage and e-mail stock invoices to the invoicing in box for approval to then be processed onto SME. Notice to leave invoices are processed directly onto SME.
Weekly Functions
Processing Tenancy Deposit Scheme once list has been sent from the Letting Manager, deal with any queries in relation to the deposit scheme, initiate changeovers and make payments.
Responsible for implementing the Company Rent Arrears Procedure and contacting Tenants who are in arrears. Arrears processed onto a spreadsheet and to be listed weekly on the Management Report for all to access.
Reconciling the float account analysis spread sheet against SME and the bank account.
Statement Run to be processed Tuesday and Fridays.
Stock to be counted and reconciled. Any discrepancies to be discussed with the Maintenance Department.
Responsible for any adhoc payments not through the contractors account processed into a banking file for payment and the invoices uploaded onto SME.
Monthly Functions
Processing at a Landlords request a manual customised statement.
Extra statement run during the 1st week of each month.
Yearly Functions
Involved in Year End procedures for company- Stock Counts, Bank Balances
Annual Statements as requested by Landlords.
Adhoc
Deal with all incoming landlord, tenant and contractor queries in a timeous manner.
Liaise with other departments with regard to queries.
Operate a file for any credits with regards to Utility and Council Tax Credits to be received.
Meetings
To take an active part in departmental meetings.
Health and Safety
To raise any issues with regards to Health & Safety legislation.
Other
To provide cover in the accounts department when requested.
This list is not exhaustive and you may be required to carry out other duties as required by the business. No unreasonable request will be made.