PA/Secretary
Edinburgh City Centre
Salary Guide: £30,000 - £35,000
Fantastic Opportunity to be part of this ‘Buzzy, Fast-paced Commercial Property Agency’ in the heart of Edinburgh’s city centre. (Open Plan Office)
Our client is keen to secure a Pro-active, Customer Focused, Confident and ‘switched on’ individual to be part of their Professional Team.
The successful applicant will provide a high level of PA, secretarial, administrative, organisational services specifically for the Senior Partner.
You must be extremely well organised, have strong communication skills and be a natural ‘multi-tasker’.
This is a Super Varied role which would ideally suit someone who comes with a strong background as a Personal Assistant/Secretary.
You’ll need good energy, have a proactive approach and thrive in a busy environment.
The role
- Providing secretarial and administrative services to the Senior Partner.
- Reading Senior Partner’s (SP) email as it arrives and responding/taking action where appropriate, ensuring attachments are saved to relevant file where necessary.
- Gaining knowledge of the companies and projects SP is involved in and keeping abreast of what’s happening. Dealing with the Company Secretarial aspects of these companies.
- Generating correspondence on own initiative; client contact by phone and email
- Keeping diary up to date, arranging meetings
- Keeping contacts updated in Outlook and Tracker database
- Booking travel and accommodation
- Preparing monthly credit card spreadsheets for SP
- Researching projects on the internet
- Keeping SP’s Linked In profile updated
- Cover for Office Manager as required
- Assisting surveyors with goad plans, email marketing, preparing marketing particulars, marketing boards as required
About you…
- Confident, intelligent and think about what you are doing.
- A good letter writer who pays attention to detail and accuracy.
- Able to assimilate information quickly and take action where required.
- Question things when you are unsure or if something doesn’t seem right
- Proactive rather than waiting to be told things, chasing things up to ensure tasks are completed.
Skills
- Excellent Microsoft office skills
- Excellent organisational skills and ability to effectively multi-task
- Accuracy and attention to detail are essential
- Ability to work well under pressure, plan your work, prioritise tasks and meet deadlines
- Adaptable and proactive
- Positive attitude
- Good team player
Hours are 9 am – 5.30 pm with an hour for lunch. Additional hours as required.
25 days annual leave plus Christmas holidays and Easter Monday.
Contributory Pension Scheme
Private Healthcare Scheme